Privacy Policy

1. Introduction

Welcome to O'Sanctus Parish Management System ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our platform.

By using O'Sanctus, you agree to the collection and use of information in accordance with this policy. We value your trust and handle your data with the utmost care and respect.

2. Information We Collect

2.1 Personal Information You Provide

When you register for O'Sanctus, we collect the following information:

• Identity Data: Full name, date of birth, gender, baptismal name
• Contact Data: Email address, phone number, physical address
• Church Data: Parish affiliation, diocese, role (Parishioner, Priest, Admin)
• Family Data: Family tree relationships for parish records
• Financial Data: Bank account details (for processing donations and payments)

2.2 Information Automatically Collected

• Usage Data: How you interact with our platform
• Device Data: IP address, browser type, operating system
• Location Data: General geographic location (country/city level)
• Transaction Data: Donation amounts, mass booking payments, offering history

3. How We Use Your Information

We use the information we collect for the following purposes:

• Platform Operation: To provide, maintain, and improve our services
• Parish Communication: To send birthday messages, parish updates, and important announcements
• Transaction Processing: To process donations, mass bookings, and offerings through PayStack
• Parish Analytics: To provide parishes with insights about their community engagement
• Legal Compliance: To comply with legal obligations and protect rights
• Platform Improvement: To analyze usage patterns and enhance user experience

3.1 Consent to Communications

By using our platform, you consent to receiving:

• 🎂 Birthday messages and wishes from your parish
• 📊 Parish analytics reports and community updates
• 📧 Important service announcements and policy updates
• 💝 Spiritual reflections and inspirational content

You can opt out of non-essential communications at any time through your account settings.

4. Information Sharing and Disclosure

We do not sell your personal information. We only share information in the following circumstances:

4.1 Service Providers

We share data with trusted third-party service providers who assist in operating our platform:

• PayStack: For payment processing and transaction handling
• Cloud Hosting: For secure data storage
• Email Service: For sending notifications and birthday messages

4.2 Parish Access

Your parish priest and authorized parish administrators can access your information as necessary for pastoral care and parish administration.

4.3 Legal Requirements

We may disclose your information if required by law or in response to valid legal requests.

5. Parish Registration Requirements

To maintain the integrity of our platform:

• Parishes must be registered with the explicit consent of the Parish Priest
• The Parish Priest must verify their identity and authority to register the parish
• Only authorized parish staff can add other priests, administrators, and users
• Parishes must comply with local church regulations and data protection laws

6. Transaction Fees and Platform Sustainability

To keep our platform running and continue improving our services:

• Transaction Fee: A small fee of A transaction charge of ₦20 - ₦50 per transaction is charged
• Platform Usage: The platform itself is FREE for all parishes and users
• Fee Purpose: Fees cover server costs, payment gateway charges, development, and support
• Transparency: All fees are clearly displayed before completing any transaction

We are committed to keeping our platform accessible and affordable for all parishes, especially those with limited resources.

7. Your Rights and Choices

You have the following rights regarding your personal information:

• Access: Request a copy of your personal data
• Correction: Update or correct inaccurate information
• Deletion: Request deletion of your account and data
• Restriction: Limit how we use your data
• Portability: Receive your data in a portable format
• Opt-out: Unsubscribe from non-essential communications

To exercise these rights, contact your parish administrator or email us at privacy@osanctus.org.

8. Data Storage and Security

We implement appropriate technical and organizational measures to protect your personal information:

• Encryption: Data is encrypted at rest and in transit
• Access Control: Strict role-based access to sensitive information
• Regular Audits: Security assessments and vulnerability scanning
• Data Backup: Regular encrypted backups to prevent data loss

8.1 Data Retention

We retain your personal information for as long as your account is active or as needed to provide services. You may request account deletion at any time, and we will remove your data within 30 days, subject to legal retention requirements.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the new policy on this page
• Sending you an email notification
• Displaying a prominent notice on the platform

The "Last Updated" date at the bottom indicates when changes were made.

10. Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

• Email: privacy@osanctus.org
• Support: support@osanctus.org